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rules, by-laws & Constitution

Rules

Article I. Rosters

1.01 Player Limit: Each team shall be composed of at least ten (10) and not more than twenty (20) players. A person’s name may not appear on more than one roster.

1.02 Roster Deadline: River City Rosters must be submitted to the League officers on the date set by the Board. Each roster must list all required information.

1.03 Team Changes: Players may change teams within the first two weeks of the season for any reason.

A. No player may change teams more than once per season. After the second week of play, players wishing to switch teams due to special circumstances must submit their request in writing to the Advisory Board. The pending change is left to the Board’s discretion.

B. No team may add more than 3 players per session, with a maximum of 20 players per roster. If a change is needed due to due to special circumstances, the team manager must submit their request in writing to the Advisory Board. The pending change is left to the Board’s discretion.

1.04 Player Additions: New Players may be added to a roster to fill any vacancies that may occur. Before a new player is eligible to participate in League competition, the manager must submit the player’s required roster information.

1.05 Player Identification: All players should have identification at the field during League games and may be asked to furnish such identification should a question of player eligibility arise.

Article II. Schedule

2.01 Schedule: A complete schedule of all league games will be distributed to all team managers prior to the start of league play. The schedule will list the date, time, and place of each league game. 2.02 Season Schedule and Divisional Placement:

A. There will be two session of play consisting of 8 weeks each.

B. Teams may request to be placed into a division at the start of the season. However, teams may be placed into different divisions by the board to ensure fair play before, during, or after a session. The board has full discretion in placing teams into division based on standings, player ability and past performance.

C. Any team wanting to change divisions may petition the board at anytime. Any changes must be approved by the board.

2.03 Tournament: Season-ending tournament will be seeded based upon the records from the second session. There will be a separate tournament for each division.

2.04 Forfeits: Any team not able to field seven (7) roster players within 10 minutes of the scheduled starting time of their game shall forfeit. Teams with six players or less at game time must forfeit. If a team has at least seven roster players, then it may add up to two substitutes for a total of no more than nine. If playing with nine players, then the 10th spot in the batting order is NOT an automatic out. No non-roster substitutes may be added after the third inning. If a roster player arrives, then he/she must enter the game, and the substitute must come out. In the event that a previous game runs overtime, then the starting time shall be assumed to be the time at which the previous game ends. A forfeited game shall be scored 7-0 in favor of the team not at fault. A double forfeited game shall be scored 0-0 and considered a loss for both teams.

2.05 Postponements: In the event a game is postponed (due to rain, etc.) the game will be rescheduled at a time during the Tuesday time-slot. The schedule for other games will not be affected.

2.06 Time Limit: There will be a time limit of 1 hour and 10 minutes per game which will be regulated by the umpire.

2.07 Run Ahead Rule: For league play, a ten (10) run rule will be in effect. Should a team be ahead by ten or more runs after five innings (or four and a half innings if the home team is ahead), the game shall end and be considered a completed game. Fifteen runs ahead after 4 innings or 20 runs after three innings. There will be no run rule in effect for tournament games.

2.08 Inclement Weather: Coaches should contact the hotline at least two (2) hours in advance of their game time to determine if the game is to be called due to bad weather conditions. Board members will also contact the coaches. Coaches will be responsible for contacting players on their own teams. The rainout number is 859-392-0017.

Article III. Uniforms

3.01 Each player is expected to wear a uniform shirt with a number on the back. Numbers should correspond with the number listed for that player on the official team roster. A three week grace period will be allowed at the beginning of the season for teams to acquire their jerseys.

Article IV. Tie Breaker, Final Standings, and Tournament

4.01 If at the end of the regular season, two or more teams finish with identical won-lost-tie percentages, the following steps will be taken until the tie is broken:

A. Best record in head to head competition.

B. If head to head does not determine a clear winner then the standings end in a tie.

C. If a tie in the division occurs and a tournament takes place then head to head runs score difference will determine the seedings.

Article V. Line Up Sheets/Rules

5.01 The line up sheet that is submitted to the official scorer (home team scorer) prior to each game will be the official list of players (and their numbers) who will be eligible to participate for your team during the game.

A. You must list all persons (and numbers) who are available to play on the lineup sheet.

5.02 Both teams should exchange line up sheets at least ten (10) minutes prior to the start of the game.

5.03 All substitutes or re-entries should be announced to the home plate umpire before such substitution becomes legal.

A. It is not the scorers’ or umpire’s responsibility to notice changes in line up or position. It is the manager’s responsibility to see that all changes are properly entered.

B. During the second session of the season players in the upper division may not be substitute for lower division teams.

5.04 Teams may bat 12 players at any time and play any 10 in the field.

5.05 The umpire handles all rulings and field situations.

5.06 The board will handle situations upon written requests from managers.

5.07 If a player has been ejected, he/she has 60 seconds to vacate the field, out of range of sight and hearing. If a player is reported to the Advisory Board he/she will sit out the following week.

5.08 Courtesy runners may be used, 1 per inning. The runner must be the player who made the last out.

5.09 If a player has blood on his/her body, then he/she must exit the game until the wound is bandaged. First aid kits will be available on both fields.

5.10 Over-the-fence home runs are limited for each team as follows:

A. Division I: Each team is allowed 2 per game.

B. Division II: Each team is allowed 1 per game.

C. Division III: Each team is allowed 0 (zero) per game.

D. If two teams are from different divisions, each team is limited to only1 per game.

E. All other home runs (inside the fence) are unlimited for all teams in all divisions.

5.11 Use of illegal bats: If a batter is caught using an illegal bat, the batter is out and ejected from the game. The team will continue with one less player and that position is an out in the batting lineup going forward in that game. If the same player is caught using an illegal bat again, then that player is out of the league for the remainder of the season. If the same team has a second player using an illegal bat, then that team will forfeit the game.

Article VI. Sportsmanship

6.01 Profanity: Anyone using profanity or vulgar language directed at the umpire or another player, or loud enough to be heard by spectators, will be ejected from the game. Any player(s) who uses the tactic of taunting opponents by talking trash either directly or indirectly, will be ejected from the game.

6.02 Balls and strikes are not to be argued over.

6.03 Only the manager is permitted to approach the umpire concerning disputed calls.

6.04 Fighting or abuse of an umpire will not be tolerated.

By-Laws

Article I. Members

1.01 Membership Qualification: The Advisory Board is vested with the power to approve and accept perspective members upon payment of their team’s registration fee and demonstration of an interest in the League. All playing members and board members shall be members of the League.

1.02 Duration of Membership: Duration shall be from the time dues are paid until the next team registration due date of the following season.

1.03 Voting Rights: Each member, upon acceptance as a member of the League, shall be entitled to one vote on each proposed amendment to the by-laws.

1.04 Honorary Members: The League may have honorary members. The league will recognize one honorary member each year, who will be added to our Hall of Fame.

1.05 Certification of Members: The Board shall provide for the certification of membership in the League the name, address, email address, and date of birth of each member and the date of issuance shall be entered in the records of the League.

Article II. Meeting of Members

2.01 Annual Meetings: An annual picnic of the members of the League shall be held at the conclusion of the season. This picnic will serve dually as a social event and a business meeting of league members for the introduction of newly elected officers for the following year, as well as the transaction of any other business.

2.02 Place of Meeting: The Advisory Board may designate any place as the place of meeting for any annual meeting or any special meeting.

2.03 Order of Business: At the annual meeting of the members, unless otherwise directed by a vote of the majority of the members present, the order of business shall be as follows:

A. Reading of the minutes of the last meeting of the members and every special meeting of the members held subsequent.

B. Report of the Advisory Board.

C. Report of the Treasurer.

D. Introduction of Newly-Elected Officers.

E. New Business.

2.04 Notice of Meetings: Information stating the place, day and hour of any non-Board meeting shall be delivered at least seven (7) days in advance, either directly, by telephone, by e-mail, or by U.S. mail to each team manager. The team manager will then be responsible to notify team members of said meeting.

2.05 Quorum: Members in good standing present at any meeting of the members, which is duly called, shall constitute a quorum at such meeting.

Article III. Meeting of Members

3.01 General Powers: The Advisory Board shall manage the affairs and the funds of the League, as well as conduct community outreach into the GLBT community of Greater Cincinnati.

3.02 Qualification: The Advisory Board shall be elected by and from the membership of the League as hereinafter provided.

3.03 Vacancy: Any vacancy occurring on the Board must be filled by the Board within 30 days and the appointee shall hold office until the end of the current term of that position.

3.04 Regular Meetings: Regular meetings of the Advisory Board shall be held at the time and place to be determined by the Board.

3.05 Special Meetings: Special meetings may be called by the Commissioner on two (2) days notice to each officer either directly, by telephone, or by e-mail. The Commissioner or President shall call special meetings on the request of any two (2) officers serving like notice.

3.06 Quorum: A majority of the Advisory Board shall constitute a quorum for the transaction of business at any meeting of the Board.

3.07 Manner of Acting: The act of a majority of the officers present at a meeting at which a quorum is present shall be the act of the Board, unless the act of a greater number of officers is required by these By-Laws.

3.08 Involuntary Resignation: Any member of the Advisory Board who is absent from two (2) consecutive meetings of the Advisory Board, unless previously excused by the Commissioner or President, may be deemed to have resigned as a member of the Board and may be replaced in accordance with the provision stated in these By-Laws.

3.09 Removal: The Advisory Board shall have the power to remove an officer of the League by an affirmative vote of two-thirds (2/3) of the Board for the reason of conduct not in the best interest of the League, or for failures, refusals, or inability to perform the official duties of the League. 3.10 Compensation: The Advisory Board shall serve without compensation.

Article IV. Advisory Board Members

4.01 Board Members: The officials of the League shall be a Commissioner, President, Vice President, Secretary, and Communications Coordinator. A creation of any new position requires a majority vote of the membership present at the annual meeting. Each member shall set a positive example, reflecting the spirit of the League.

4.02 Exclusive Powers: The Advisory Board shall have the following exclusive power:

A. Enforcement of the penalties for violations of the League rules.

B. The Board, in addition to the foregoing specific powers, shall have the power to manage all the affairs of the League, to act on any and all questions relating in any manner whatsoever thereto and to make all contracts necessary for the proper transaction of all business of the League.

C. Prescribe additional duties for and of the officers in addition to those set forth in these By-Laws.

D. Upon a vote of not less than two-thirds (2/3) of the members of the entire Board, to suspend or expel a member of the League for conduct in violation of the By-Laws or Rules, or for conduct improper or prejudicial to the best interest of the League.

4.03 Commissioner: The duties of the Commissioner shall include but not be limited to:

A. Ruling on the interpretation and intent of the Constitution, By-Laws, and Rules of the League.

B. Overseeing all day-to-day functions of the League.

4.04 President: The duties of the President shall include but not be limited to:

A. Leading the Board and its actions in a direction that is aligned with the leagues interests and desires.

B. Presiding at all formal meetings of the members and of the Board.

4.05 Vice President: The Vice President shall include but not be limited to:

A. Addressing scheduling issues with team managers.

B. Finding teams for new players to be placed on.

C. Gathering agenda items for Advisory Board meetings.

D. Coordinating Advisory Board meeting schedules.

E. Collecting and maintaining team rosters each season.

4.06 Treasurer: The duties of the Treasurer shall include but not be limited to:

A. Overseeing safekeeping of league funds.

B. Establishing and overseeing a working budget.

C. Maintaining a ledger of transactions.

D. Providing financial reports.

E. Handling P.O. Box responsibilities.

4.07 Communications Director: The duties of the Communications Director shall include but not be limited to:

A. Maintaining League web site.

B. Coordinating the collection of information from the League to the community’s media.

C. Keeping minutes of the meetings of members and the Board.

D. Maintaining an official record of the Constitution, By-Laws, and Rules of the League and Amendments and changes to the documents.

E. Maintaining a record of all members of the League and an official roster for all League teams.

Article V. Committees

5.01 Creation of Committees: Committees may be created by resolution of the Board adopted by a majority vote of the Board. Except as otherwise provided in such resolution, officers of each committee created shall be a member of the League.

5.02 Removal of Committee Member: Any member of a committee may be removed by the Commissioner or by two-thirds (2/3) of the officers, whenever in their judgment the best interest of the League shall be served by such removal.

5.03 Chairman: The Commissioner shall appoint one member of each committee created to serve as the chairman of such committee.

Article VI. Rules of Banking

6.01 Checks and Drafts: All checks and drafts or order for payment of money issued in the name of the League or any fund managed by the League shall require one (1) authorized signatures as set forth under the duties of the officers. In the event that the League manages a fund for a specific committee, then the chairperson of that committee may serve as an authorized signatory on such fund if provided for in the resolution creating the committee.

6.02 Deposits: All funds of the League or any fund managed by the League shall be deposited to the appropriate account(s) in such bank(s) as the Board may select.

6.03 Gifts: The Advisory Board may accept on behalf of the League any contribution, gift, bequest or device for general purposes or for any special purpose of the League.

Article VII. Amendments of By-Laws

7.01 Amendments: Amendments to the By-Laws may be proposed by any current member of the League by notification in writing to the Advisory Board. The By-Laws or any part hereof, may be amended, modified, or repealed at any regular or special meeting. When any amendment, change, or modification of the By-Laws is to be proposed at any such meeting, a notice of such meeting containing a recitation of the By-Law or By-Laws to be amended, and including the proposed amendment, shall be communicated to each team manager at least seven (7) days in advance of such meeting. The team manager will then be responsible to notify team members of the proposed amendment and meeting. Acceptance of such amendments, shall require an affirmative vote of two-thirds (2/3) of the members present at such meeting.

Article VIII. Nomination and Election of Commissioners and Officers

8.01 Qualification of Nominees: Acceptance as a nominee is contingent upon membership in the League. One may nominate himself or nominate someone else.

8.02 Nomination by Members: Any member of the League may nominate any member of the League for any position on the Board to be filled. These nominations shall take place two (2) weeks prior to the conclusion of the regular season.

8.03 Election of Board Members: The election of Board Members shall be conducted at the last regular season game. The nominee who received a majority of the votes cast for the office shall be declared elected to the office.

8.04 Term of Office: The term of the office shall be two (2) years. The Commissioner and Vice-President shall be elected in odd-numbered years. The President, Treasurer, Executive Director, and Communications Director shall be elected in even-numbered years. Each officer shall serve until his or her successor has been qualified and elected, unless such officer shall resign or be removed from office. In the event the Commissioner cannot fulfill their duties, the Board members shall appoint a new Commissioner from the rest of the board members.

Article IX. Publication

9.01 Publication of Constitution, By-Laws and Rules: A copy of the Constitution, By-Laws and League Rules shall be published annually prior to April 1st of each year. A copy of each document shall be provided to each team manager. Additional copies shall be made available to any League member upon request.

Constitution

Article I. Name

1.01 The name of the organization is the the Rivercity Softball League of Cincinnati and Northern Kentucky.

Article II. Objectives

2.01 To be a non-profit organization with non-affiliated membership at this time.

2.02 To be dedicated to the promotion of amateur softball for all persons regardless of age, race, creed, religion, sex, or national origin, with special emphasis on the participation of members of the gay, lesbian, bisexual and transgendered community.

2.03 To promote and encourage membership in the League such that active membership in the League may be continued for the advancement of gay amateur softball.

2.04 To encourage the education and training in the proper skills of softball.

Article III. Duration

3.01 The period of the duration of the League is perpetual.

3.02 The initial constitution, by-laws, and league rules are set into effect by the powers vested in the Advisory Board as of November 13, 2005. Any additions of changes must be voted upon by league members as presented by the Advisory Board.

Article IV. Executive Body

4.01 The League’s executive body shall be known as the Advisory Board. The Advisory Board shall be composed of five members as set forth in the By-Laws of the League, each of whom shall be elected by the general membership of the League. The Board of Commissioners shall be charged with leadership of the League and the fulfillment of League objectives and the objectives and rules of the ASA softball guidelines.

Article V. Amendments

5.01 Amendments to the Constitution may be proposed by any current member of the League by notification of the Advisory Board.

5.02 Proposed amendments shall be presented to the membership of the League as the first item under new business on the annual meeting agenda.

5.03 Ratification of the proposed amendments shall require an affirmative vote of two-thirds of the members present and voting. An amendment, if passed, shall take effect immediately unless otherwise provided for in the amendment.